Careers at Hinckley Allen Current Openings

Hinckley Allen is seeking a Legal Administrative Assistant to join our Construction Practice Group in our Hartford, CT office. The Legal Administrative Assistant role performs a variety of secretarial duties for attorney(s) and paralegal(s) to whom they are assigned according to established policies and procedures.  This role will be responsible for maintaining positive contact with clients, attorneys and staff.

Essential Duties and Responsibilities:

• Produce for review correspondence, memoranda, and other legal documents in a timely manner and with a high degree of accuracy by utilizing the most effective software solution available.
• Proofread documents to ensure accuracy.
• Coordinate and handle the filing and retrieval of electronic information using the firm’s document management system.
• Screen telephone calls and record messages.
• Read, sort and date incoming mail; ensure that outgoing mail is handled in a timely and efficient process.
• Establish and maintain calendar and deadline reminder systems utilizing Outlook.
• Prepare and send e-filings.
• Open new files; request conflict of interest checks; maintain all client and general files.  Conduct periodic review of older files for possible storage.  Prepare files to be closed.
• Handle client inquiries in an appropriate and responsive manner.
• Schedule meetings for attorney(s).
• Process bills; proof billing sheets; review and edit bills.
• Record time into the firm’s accounting system accurately and in a timely manner.
• Actively participate as part of a team of legal administrative assistants providing coverage and/or backup coverage for other attorneys.

Knowledge, Skills and Abilities:

• Proficiency in current versions of Windows and the Microsoft Office Suite of products required; experience with document management systems (iManage) and Elite billing system highly preferred.
• Approximately three to five years of legal assistant experience in Construction Litigation required.
• Must be highly knowledgeable and skilled with construction litigation processes, deadlines and procedures and court rules.
• Strong written and verbal communication and attention to detail required.
• Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 60 wpm.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to proofread and perform minor editing of typed material for grammatical, typographical, punctuation or spelling errors.
• Must possess strong interpersonal skills in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and in order to provide information with courtesy and tact.
• Work occasionally requires a high level of mental effort.

Salary Range: $75,000 – $85,000. The specific compensation for this role will be determined based on education, experience, location and skill set of the individual selected for the position.

Hinckley Allen is seeking an experienced, Florida certified, trial paralegal with practical experience to join our team of attorneys representing construction clients in all facets of their businesses.  The ideal candidate will have at least five years of experience working in all phases of complex litigation – from case inception through resolution, and must have experience attending, and assisting with, trials. Experience with litigation support tools/applications such as Relativity, CaseMap, LiveNote, and Trial Director is preferred.   Degree or paralegal certificate is required.

Primary responsibilities will include:

• Coordinating assembly of exhibits and appendices for court papers, witness sets, depositions, arbitrations and trials;
• Setting up and managing war rooms for trials and/or arbitrations;
• Preparing for and attending depositions, hearing, trials and arbitrations;
• Drafting routine correspondence, memoranda, subpoenas, summons and other legal documents for attorneys as requested;
• Conducting factual or legal research; examining public records; monitoring legislative and administrative proceedings as assigned; locating witnesses; tracing documents and other physical evidence;
• Communicating, interacting and coordinating with all members of the team, including partners, associates, Litigation Support, IT, administrative assistants and office services; and
• Maintaining knowledge of all applicable procedural and court rules, proper docketing procedure, e-filing process and procedure, and e-discovery rules and process.

The position offers an excellent opportunity to assume significant responsibility and hands-on experience in a collaborative, sophisticated and team-oriented work environment.  Candidates must have excellent oral and written communication, computer (including Microsoft Word and Excel), and problem-solving, multitasking, and organizational skills. Must also be highly motivated and have the ability to work both independently and as part of a larger team.  Availability for overtime and flexibility for travel are required.

Hinckley Allen is seeking a Communications Specialist to join our Boston, MA, Hartford, CT or Providence, RI offices. This role offers the opportunity to contribute to a wide range of projects, including presentations, digital content, and multimedia materials, to support and reinforce organizational objectives.

Essential Duties and Responsibilities:

• Create, design and format high-end presentations and graphics, such as invites, flyers, signage, charts, logos, icons, and agendas, as well as sourcing appropriate premium imagery as necessary.
• Create, design and format digital content such as email templates, social media graphics, and web visuals.
• Format and edit print collateral including brochures, newsletters and ads.
• Support firm events through the creation of on-site and digital materials.
• Assist with website and intranet content updates, with an understanding of layout and user experience.
• Assist in the development of visually compelling pitch materials, with a strong focus on presentation design and layout.
• Support basic video and multimedia projects (e.g., editing, formatting, and visual enhancements).
• Ensure brand consistency across all materials by applying firm guidelines and templates.

Knowledge, Skills and Abilities Required:

• Excellent understanding of brand and design principles.
• Knowledge of color, composition, typography, digital design and production management.
• Excellent organizational skills, being able to take initiative, work independently, multi-task, and prioritize projects and develop creative solutions in a fast-paced, high-volume environment
• Ability to work accurately and efficiently, with a keen eye for detail to ensure work is error-free and of the highest quality under tight deadlines.
• Ability to manage multiple projects and meet deadlines.
• Sound judgment and extreme discretion with respect to confidential and sensitive information.
• Work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours.

Education and Experience Required:

• Bachelor’s degree in Graphic Design, Communications, Marketing, Digital Media, or a related field
• 2–4 years of relevant work experience, preferably in a law firm, professional services, or agency environment.
• Strong portfolio demonstrating clean, modern design, including presentation (Canva, PowerPoint) and digital work Proficiency in Adobe Creative Suite (InDesign, Photoshop, Illustrator) and Microsoft Office (particularly PowerPoint).
• Familiarity with email marketing platforms, and basic video editing tools (e.g., Premiere Pro, After Effects, or similar).
• Understanding of digital design best practices, including layout, typography, and visual hierarchy.

Salary Range: $68,000 – $77,000. The specific compensation for this role will be determined based on education, experience, location and skill set of the individual selected for the position.

Hinckley Allen is seeking a paralegal with at least three (3) years of experience to join a dynamic and sophisticated Corporate & Business Group in Boston or Providence. The ideal candidate must have experience with, and understanding of, paralegal responsibilities in various corporate and financial transactions, including, but not limited to:

• drafting ancillary transaction documents, including resolutions, certificates, entity formation, state filings and other governance documents;
• coordinating diligence activities (e.g., assist with organization of documents and records, establishing and maintaining virtual data sites for transactions, preparing closing documents and coordinating items for closing and post-closing requirements);
• preparing and maintaining timetables and checklists for transactions;
• preparing and filing annual reports and other periodic compliance filings with federal, state, and local agencies;
• organizing and maintaining the corporate minute books and stock ledgers
• conducting online UCC corporate and court records searches;
• preparing and filing UCC financing statements;
• assisting with business licensing issues (federal and state); and
• assisting with all aspects related to final closing of transactions.

The position offers an excellent opportunity to quickly assume significant responsibility and hands-on experience in a fast-paced, team-oriented work environment. Candidates should possess strong verbal and written communication skills, excellent organizational skills, ability to manage multiple projects at once, keen attention to detail and proficiency in the MS Office Suite. A Bachelor’s degree and paralegal certificate or appropriate job-related experience is preferred.

Salary Range: $90,000 – $120,000. The specific compensation for this role will be determined based on education, experience, location, and skill set of the individual selected for this position.

Hinckley Allen is seeking a Trusts & Estates paralegal for our Providence office. The ideal candidate will have a minimum of three (3) years of experience in handling of all aspects of the estate and trust administration process. Fiduciary administration and/or accounting experience desirable. Primary responsibilities will include:

• Preparation of probate pleadings (petitions, inventories, accountings, final reports, etc.);
• Preparation of documents relating to the identification, collection, and valuation of assets;
• Fiduciary accounting; and
• Preparation of estate and gift tax returns.

There will be substantial client contact as well as interaction with the department’s attorneys. The position offers an excellent opportunity to assume significant responsibility and hands-on experience in a collaborative, sophisticated and team-oriented work environment. Candidates must have excellent oral and written communication, computer (including Microsoft Word and Excel), problem solving, multitasking, and organizational skills. Must also be highly motivated and have the ability to work both independently and as part of a larger team. Flexible work arrangements are available for this position.

Salary Range: $80,000- $115,000. The specific compensation for this role will be determined based on education, experience, and skill set of the individual selected for the position.

Hinckley Allen is seeking a senior attorney to join our team of attorneys representing construction clients in all facets of their businesses – from bid protests, claim preparation and presentation, and negotiations to mediations, litigation, and appeals. The ideal candidate will have at least seven (7) years of experience taking and defending depositions, drafting and arguing dispositive motions, and preparing for arbitrations, mediations, and trial. The candidate should also have experience with e-discovery. Experience litigating various types of construction disputes, including delay and disruption claims, payment disputes, and breach of contract claims, is a plus. Admission to the Florida bar is required. Senior associates, counsel, and partner candidates are encouraged to apply.

The position offers an excellent opportunity to assume significant responsibility and hands-on experience in a collaborative, sophisticated, and team-oriented work environment. In this role, you will evaluate, manage, and monitor significant complex disputes and litigation matters on a national basis, engage in risk management of potential claims, develop litigation and resolution strategies, report to clients, manage local counsel, experts and collaborate with multiple entities.

Candidates must have excellent writing and oral communication skills, along with an excellent academic record. Must also be highly motivated and have the ability to work both independently and as part of a larger team.

Hinckley Allen is looking for a highly qualified labor and employment associate with an interest in becoming a key member of a dynamic and sophisticated team. The ideal candidate will have practiced at least four (4) years and have experience representing clients on a broad range of labor and employment matters, including labor and employment litigation (wage and hour, discrimination, non-compete cases); employment and HR-related counseling; drafting of employment-related policies and agreements; conducting investigations and trainings; and transactional and due diligence matters. Some knowledge or experience with labor relations, such as collective bargaining negotiations, union organizing campaigns, unfair labor practices, and NLRB arbitrations would be a plus, as would some knowledge or experience with executive compensation matters.

This position can be filled in our Boston or Providence offices. Candidates must have a J.D. degree from an ABA-approved law school and be an active member in good standing of the bar.

The position offers an excellent opportunity to assume significant responsibility and hands-on experience in a collaborative, flexible, and team-oriented work environment.  Must have strong analytical, writing, and oral communication skills, along with an excellent academic record. Opportunities to work both independently and as part of a larger team.

Salary Range: $150,000 – 220,000. The specific compensation for this role will be determined based on location, education, experience, and skill set of the individual selected for this position.

Hinckley Allen is seeking a commercial litigation associate to join its Boston, Hartford, or Providence office. The ideal candidate will have two (2) to four (4) years of experience representing a range of clients in complex corporate and commercial disputes.  The candidate should also be experienced with pleadings, motions, and discovery practice, including e-discovery. Deposition and/or court appearances are a plus.  Candidate must possess strong research, analytical and writing skills. Admission to the Massachusetts, Connecticut, or Rhode Island Bar is required.

The position offers an excellent opportunity to assume significant responsibility and hands-on experience in a collaborative and team-oriented work environment. Candidates must possess problem-solving skills and judgment, must excel in an entrepreneurial, fast-paced environment, and must be highly motivated with excellent communication skills.

Salary Range: $140,000 – $190,000. The specific compensation for this role will be determined based on office location, as well as education, experience, and skill set of the individual selected for this position.

Hinckley Allen is seeking a commercial litigation associate to join its Manchester office. The ideal candidate will have three (3) to seven (7) years of experience representing a range of clients in complex corporate and commercial disputes. The candidate should also be experienced with pleadings, motions, and discovery practice, including e-discovery. Deposition and/or court appearances are a plus. Candidate must possess strong research, analytical, and writing skills. Admission to New Hampshire Bar is required.

The position offers an excellent opportunity to assume significant responsibility and hands-on experience in a collaborative and team-oriented work environment.  Candidates must possess problem-solving skills and judgment, must excel in an entrepreneurial, fast-paced environment, and must be highly motivated with excellent communication skills.

Hinckley Allen is seeking a mid-level real estate transactional attorney to join a dynamic and sophisticated practice in our Hartford office. The ideal candidate will have 3-5 years of experience handling commercial real estate transactions, including acquisitions and dispositions, development, and office, retail and/or industrial leasing.  Financing experience is a plus.  Candidates should also have experience handling closings, title, survey, and other real estate due diligence projects, as well as drafting and negotiating real estate transaction documents. Admission to the Connecticut bar is required.

The position offers an excellent opportunity to assume significant client responsibility and hands-on experience in a collaborative, collegial and team-oriented work environment.  Candidates must possess superior drafting skills, a deep knowledge of commercial real estate law and closing mechanics and a strong work ethic.  Must also be highly motivated and have the ability to work both independently and as part of a larger team.