Build a Real Career with Us.

Everything we do, from our comprehensive benefits to our networking activities, is thoughtfully designed for the growth and benefit of our employees and ultimately our clients. As an Am Law 200 firm, we are large enough to offer challenging and meaningful work, while maintaining a just-right size that fosters a collegial and collaborative culture. If you’re determined to excel, we have a place for you.

Partners

As a Firm, our reputation lies in building lasting relationships and delivering value for our clients and our people. Our deep experience and collaborative culture enable our attorneys to be efficient, effective and successful. Partner-level attorneys are critical to the achievement of each of these goals.

We reward performance and support all of our partners by investing in state-of-the-art technology, marketing and business development resources, and delivering operational excellence. Our lawyers have been recognized for their excellence by Chambers®Martindale-Hubbell®, and Best Lawyers® — ‌while also devoting themselves to public service and pro bono work. We are committed to a culture of respect and collaboration. We work hard to build a diverse, inclusive and welcoming work environment. And we promote leadership opportunities for our partners, both within the firm and in the communities we serve.

We welcome the opportunity to speak with partner-level candidates interested in joining our Firm. To learn more, please contact Lateral Hiring Partner, Todd M. Gleason.

Associates

Real Estate | Land Use & Environmental Attorney

Hartford, CT

Hinckley Allen is seeking a land use and environmental attorney to join a dynamic and sophisticated practice in Hartford. The ideal candidate will have at least three (3) years of experience representing a range of clients in one or more of the following areas:

  • preparation and presentation of land use and environmental permit applications to local, state, and federal administrative agencies;
  • ability to work with teams of professional consultants;
  • ability to handle administrative appeals and real estate-related litigation, mainly in Connecticut courts;
  • experience in appellate court process and brief writing.

Associates, counsel and partner candidates are encouraged to apply. Admission to Connecticut bar is required.

The position offers an excellent opportunity to work in a collaborative, team-oriented and sophisticated work environment. Candidates must possess excellent oral and written communication and presentation skills, and a desire to develop practice through creative and innovative marketing initiatives.

Applicants should apply directly by email to Melanie Harrison, Legal Recruiting & Professional Development Manager (mharrison@hinckleyallen.com). Please submit cover letter and resume.

Trusts & Estates | Attorney

Boston, MA or Providence, RI

Looking for a Trusts & Estates attorney to join a dynamic and sophisticated estate planning and trust and estate administration practice. The ideal candidate will have practiced at least 10 years and have experience in working with high net worth clients in developing long-term estate planning strategies, including drafting relevant documents for a range of estates, handling all aspects of the probate process, including post-mortem estate and tax planning and the preparation of estate tax returns and trust and estate income tax returns.  Candidates should also have experience advising institutional clients, closely-held and/or charitable organizations with regard to the legal and tax complexities of fiduciary administration.

This position can be filled in our Boston or Providence offices. Candidates must have a J.D. degree from an ABA-approved law school and be an active member in good standing of the bar.  Senior associates, counsel and partner candidates are encouraged to apply.

The position offers an excellent opportunity to work in a collaborative, team-oriented and sophisticated work environment.  Candidates must possess superior analytical and problem-solving skills and judgment, must excel in an entrepreneurial, fast-paced environment, and must be highly motivated with excellent oral and written communication skills.

Corporate & Business | Tax Attorney

Boston, MA, Providence, RI or Hartford, CT

Looking for a highly qualified tax attorney with an interest in becoming a key member of a sophisticated tax team.  The ideal candidate will have at least four (4) years of tax experience representing clients – corporations, partnerships, non-profit organizations, and individuals – on a broad range of matters and transactions, including forming and advising partnerships, LLCs and other joint ventures; mergers, acquisitions, and divestitures; real estate, real estate fund formation and real estate investment trusts; and creating and advising tax exempt entities.  Further familiarity and experience with any of the following would be a plus: health care organizations, tax credit transactions, executive compensation/409A, and international taxation.

This position can be filled in our Boston, Providence or Hartford offices. Candidates must have a J.D. degree from an ABA-approved law school and be an active member in good standing of the bar.  LL.M. is preferred.  Associates, counsel and partner candidates are encouraged to apply.

The position offers an excellent opportunity to assume significant responsibility and hands-on experience in a collaborative, flexible, and team-oriented work environment.  Must have strong analytical, writing and oral communication skills, along with an excellent academic record.  Opportunities to work both independently and as part of a larger team.

Corporate & Business | Mid-Level Associate

Boston, MA or Providence, RI

Looking for a mid-level Corporate Associate with an interest in joining a dynamic and sophisticated corporate and business law practice. The ideal candidate will have practiced at least three (3) years and have experience with a range of clients from small, closely held family businesses to large international corporations. Candidate’s practice should focus on corporate and business law – with an emphasis on mergers & acquisitions – including experience with preparation, review and negotiation of acquisition and financing agreements and related documents, due diligence, and related closing matters, as well as corporate restructurings and corporate governance issues.  Private equity and/or securities experience is a plus.  The ideal candidate should also have the ability to manage small to mid-sized matters or portions of large, complex matters effectively.  Admission to Massachusetts or Rhode Island bar required.

The position offers an excellent opportunity to assume significant responsibility and hands-on experience in a collaborative and team-oriented work environment. Candidates must possess superior analytical and problem-solving skills and judgment, must excel in an entrepreneurial, fast-paced environment, and must be highly motivated with excellent oral and written communication skills.

Construction & Public Contracts | Junior Associate

Hartford, CT

Seeking a litigation associate with 2-4 years of experience to work in our Hartford office. The ideal candidate will have experience in sophisticated litigation practice focused in Connecticut – construction litigation is a plus. Practical experience in construction and/or engineering is desirable. Admission to CT bar is required.

The position offers an excellent opportunity to assume significant responsibility and hands-on experience in a collaborative, sophisticated and team-oriented work environment. Must have excellent writing and oral communication skills, along with an excellent academic record. Must also be highly motivated and have the ability to work both independently and as part of a larger team.

Applicants should apply directly by email to Melanie Harrison, Legal Recruiting & Professional Development Manager (mharrison@hinckleyallen.com). Please submit cover letter and resume.

Construction & Public Contracts | Junior Litigation Associate

Albany, NY

Hinckley Allen is seeking a Construction Litigation Associate to join its Albany office. The ideal candidate will have two (2) to four (4) years of experience representing a range of clients in complex corporate and commercial disputes. The candidate should also be experienced with pleadings, motions and discovery practice, including e-discovery. Deposition and/or court appearances are a plus. Candidate must possess strong research, analytical and writing skills. Admission to bar in New York is required.

The position offers an excellent opportunity to assume significant responsibility and hands-on experience in a collaborative and team-oriented work environment. The candidate must be highly organized and have the ability to work both independently and as part of a larger team.

Applicants should apply directly by email to Melanie Harrison, Legal Recruiting and Professional Development Manager (mharrison@hinckleyallen.com). Please submit cover letter and resume.

Paralegals

Trusts & Estates | Paralegal

Hartford, CT

Seeking a Trusts & Estates paralegal for our Hartford office. The ideal candidate will have a minimum of five (5) years of experience in handling of all aspects of the estate and trust administration process. Fiduciary administration and/or accounting experience desirable. Primary responsibilities will include:

  • Preparation of probate pleadings (petitions, inventories, accountings, final reports, etc.);
  • Preparation of documents relating to the identification, collection, and valuation of assets;
  • Fiduciary accounting; and
  • Preparation of estate, gift, and income tax returns.

There will be substantial client contact as well as interaction with the department’s attorneys. The position offers an excellent opportunity to assume significant responsibility and hands-on experience in a collaborative, sophisticated and team-oriented work environment. Candidates must have excellent oral and written communication, computer (including Microsoft Word and Excel), problem solving, multitasking, and organizational skills. Must also be highly motivated and have the ability to work both independently and as part of a larger team.

Applicants should apply directly by email to Melanie Harrison, Legal Recruiting & Professional Development Manager (mharrison@hinckleyallen.com). Please submit cover letter and resume.

Trusts & Estates | Paralegal

Providence, RI

Seeking a Trusts & Estates paralegal for our Providence office. The ideal candidate will have a minimum of three (3) years of experience in handling of all aspects of the estate and trust administration process. Fiduciary administration and/or accounting experience desirable. Primary responsibilities will include:

  • Preparation of probate pleadings (petitions, inventories, accountings, final reports, etc.);
  • Preparation of documents relating to the identification, collection, and valuation of assets;
  • Fiduciary accounting; and
  • Preparation of estate and gift tax returns.

There will be substantial client contact as well as interaction with the department’s attorneys. The position offers an excellent opportunity to assume significant responsibility and hands-on experience in a collaborative, sophisticated and team-oriented work environment. Candidates must have excellent oral and written communication, computer (including Microsoft Word and
Excel), problem solving, multitasking, and organizational skills. Must also be highly motivated and have the ability to work both independently and as part of a larger team. Flexible work arrangements are available for this position.

Applicants should apply directly by email to Melanie Harrison, Legal Recruiting & Professional Development Manager (mharrison@hinckleyallen.com). Please submit cover letter and resume.

Real Estate | Paralegal

Hartford, CT

Seeking a Real Estate paralegal with a minimum of five (5) years with an interest in becoming a key member of a dynamic and sophisticated team in our office Hartford office. The ideal candidate will have of experience in handling of all aspects of commercial real estate transactions, as well as land use, and environmental permitting and land use litigation. Experience with real estate finance transactions is also desirable.

Specific responsibilities will include:

  • Review and prepare general correspondence, escrow instructions, deeds and other property transfer documents.
  • Review and prepare loan documents, including deeds of trust, promissory notes and guarantees, by incorporating terms of loan commitments into form documents.
  • Review and prepare lease and easement agreements.
  • Review and prepare abstracts for purchase and sale contracts, leases and other real estate documents.
  • Order and review searches of state and local courts and governmental agencies for UCC filings and bankruptcy and judgment records.
  • Order and review title commitments, title exception documents, and surveys, prepare title and survey summaries, communicate with attorneys and title agents regarding title issues and assist with the negotiation of title insurance policy coverage.
  • Obtain, review and prepare corporate entity documents, including formation and governance documents and authorizing consents and resolutions related to purchasing, selling and financing real property.
  • Prepare and manage closing checklists, outlining critical dates and the responsibilities of all parties.
  • Track and calendar important dates.
  • Coordinate closings with various parties, including buyers, sellers, lenders, title insurance companies, exchange companies and escrow agents and their respective attorneys.
  • Coordinate preparation and review of settlement statements, including the gathering and proration of figures from lenders, tax authorities and other parties.
  • Organize closing documents and other files, including client-produced templates and forms.
  • Review local, state and federal regulations regarding forms and filing procedures for land use and environmental permits.
  • Draft boundary descriptions.
  • Help coordinate the activities of land use and environmental consultants and expert teams for permit applications.
  • Organize exhibits for administrative hearings and land use litigation.
  • Digest hearing transcripts.
  • Obtain property information from government websites and sources.

There will be substantial client contact as well as interaction with the department’s attorneys. The position offers an excellent opportunity to assume significant responsibility and hands-on experience in a collaborative, sophisticated and team-oriented work environment. Candidates must have excellent oral and written communication, computer (including Microsoft Word and Excel), problem solving, multitasking, and organizational skills. Must also be highly motivated and have the ability to work both independently and as part of a larger team.

Applicants should apply directly by email to Melanie Harrison, Legal Recruiting & Professional Development Manager (mharrison@hinckleyallen.com). Please submit cover letter and resume.

Construction & Public Contracts | Litigation Paralegal

Albany, NY

Hinckley Allen is seeking a Construction/Litigation Paralegal with 3+ years of practical experience in all phases of complex litigation – from case inception through resolution, which may include trial or arbitration. Actual trial or arbitration experience is a plus. The ideal candidate must be detail oriented and possess excellent organizational and project management skills. Experience with litigation support tools/applications such as Relativity, CaseMap, LiveNote, and Trial Director is strongly preferred. Degree or paralegal certificate is required.

Essential Functions include, but are not limited, to the following:

  • Manage large-scale document review and production, including coding, Bates stamping, privilege review, tracking of documents, and preparation of witness and issue binders.
  • Work with the Firm’s Litigation Support team to create and manage document databases.
  • Set up and manage war rooms for discovery and/or trial or arbitration.
  • Assist with preparation of motion practice materials including, but not limited to, cite and fact-checking legal briefs, confirming proper Bluebook citation, and assembling of exhibits and appendices.
  • Prepare for and attend depositions, hearings, trials and arbitrations, as needed.
  • Coordinate assembly of exhibits and appendices for court papers, witness sets, depositions, arbitrations and trials.
  • Conduct factual or legal research; examine public records; monitor legislative and administrative proceedings as assigned; locate witnesses; trace documents and other physical evidence.
  • Maintain knowledge of all applicable procedural and court rules, proper docketing procedure, e-filing process and procedure, and e-discovery rules and process.
  • Draft routine correspondence and memoranda for attorneys as requested.
  • Manage calendar, docket and tickler systems and assist in meeting filing/action deadlines
  • Communicate, interact and coordinate with all members of the team, including partners, associates, Litigation Support, IT, administrative assistants and office services.
  • Communicate, correspond and interact with clients and outside entities, such as, government entities, expert witnesses, vendors, corporations and other law firms to gather information or data.

The position offers an excellent opportunity to assume significant responsibility and hands-on experience in a collaborative, sophisticated and team-oriented work environment. Candidates must be highly motivated and have the ability to work both independently and as part of a larger team. Availability for overtime and flexibility for travel are required.

Applicants should apply directly by email to Melanie Harrison, Legal Recruiting & Professional Development Manager (mharrison@hinckleyallen.com). Please submit cover letter and resume.

Business Professionals

Trusts & Estates | ILIT Coordinator, PT

Hartford, CT

Our Hartford, CT office is seeking a part time, 20 hour a week ILIT Coordinator to join our Trust and Estates Practice Group. Responsible for overseeing the administration of the Irrevocable Life Insurance Trusts (ILITs) for the T&E. Performs a variety of secretarial duties within T&E under established policies and procedures. Maintains positive contact with clients, attorneys and staff.

Essential Duties and Responsibilities:

“Essential functions” are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.

  • Oversee the administration of Irrevocable Life Insurance Trusts (ILITs) firm-wide.
  • Establish and maintain calendar and deadline reminder systems utilizing Outlook, completes filing and organizational work.
  • Process premium payments for all ILIT’s.
  • Prepares correspondence, memoranda, reports and other documents from written and oral drafts as needed.
  • Screen telephone calls and record messages.
  • Opens new files as needed.
  • Update and maintain databases such as mailing lists, contact lists and client information for practice group.
  • Retrieve information as requested by all T&E attorneys, paralegals and staff.
  • Handle client inquiries in an appropriate and responsive manner.
  • Perform work-related projects and errands as requested such as going to the post office, bank or courthouse.
  • Stays abreast of legal ILIT changes to ensure the firms compliance.
  • Observe confidentiality in all client and firm matters.
  • Prepare outgoing mail as needed via FedEx, UPS, USPS, etc.
  • Faxing, scanning and copying of documents.
  • Coordinate for files maintained in warehouse systems for practice group.

Knowledge, Skills and Abilities:

  • HS Diploma or equivalent required.
  • Prior trust administration or life insurance experience required
  • Prior experience in the legal or financial services industry required.
  • Proficiency in Windows 7 and/or 10 environment, Microsoft Office and iManage document management system or other document management software required.
  • Strong verbal and written communication skills
  • Ability to work in a fast-paced environment, multitask, and think critically
  • Ability to organize and prioritize numerous tasks, follow-through as needed to ensure tasks are completed under time constraints.
  • Must be detail oriented, highly organized, possess exceptional proof reading skills.
  • Interpersonal skills necessary in order to communicate and follow the instruction effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact.
  • Must be extremely attentive, conscientious and vigilant to ensure all deadlines are met.
  • Strong communication skills necessary in order to communicate by e-mail and telephone to provide information with ordinary courtesy and tact.
  • Work occasionally requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.

Operations | Receptionist

Hartford, CT

Our Hartford Office is seeking an experienced Receptionist to join our Operations Team. This position is responsible for all functions and overall support of reception desk and switchboard in the Hartford Office.

Essential Duties and Responsibilities:

  • Receives and records information from internal and external callers using a multi-line telephone console.  Communicates/transfers to attorneys and staff as needed. Resolves issues and answers basic questions (directions, parking info) prior to transferring calls.
  • Meets and greets clients and visitors to the law office and ensures proper clearance and routing of parties.
  • Utilizes and maintains conference room reservation system to reserve conference rooms and visitor offices. Reviews daily/weekly/monthly schedule to determine meeting needs. Contacts meeting owners as necessary. Ensures all meeting service requirements are set and ready as needed.
  • Holds daily meetings with Office Services and IT staff to review upcoming meeting schedules and video conference needs.
  • Runs daily and weekly reports for the department as needed.
  • Annually coordinates recurring meeting schedule and room reservations.
  • Maintains and monitors parking records of attorneys, staff and guests.
  • Distributes daily e-mail of visitors in respective locations and posts on intranet.
  • Maintains neatness of lobby and reception area and reports any issues to supervisor.
  • Schedules and orders breakfasts, lunches and dinners daily, works with vendors and negotiates rates in accordance with firm budget.
  • Orders all conference room supplies in accordance with the budget.
  • Checks and reports or addresses any damage to conference rooms (broken chairs, paint dings).
  • Coordinates all technology needs for conference rooms as requested.
  • Plans Office Socials with Office Administrator or Office Services Manager approval. Includes managing budget, room planning and crafting invitations.
  • Coordinates coverage of reception desk for lunch and evening hours.
  • Prepares check requests for breakfasts, lunches and dinners orders and tracks and monitors where each meal request is billed.
  • Assist with mailings, Word and Excel, and basic project overflow.
  • Provides courteous and efficient service to attorneys, staff and clients and observes confidentiality of client and firm matters.
  • Ability to perform all duties with minimal supervision.

Knowledge, Skills and Abilities:

  • HS Diploma or equivalent required.
  • Prior Receptionist experience required.
  • Ability to read and write at a level normally acquired through the completion of high school in order to process informational messages.
  • Ability to communicate clearly over the telephone as well as in person.
  • Outstanding interpersonal skills necessary in order to communicate by telephone and in person with visitors, attorneys and staff to provide information with ordinary courtesy and tact.
  • Ability to work in a fast-paced, high pressure environment.
  • Ability to handle telephone calls and visitors, lift small delivery packages, operate telephone equipment and record messages.
  • Work occasionally requires more than 40 hours per week to perform essential duties of the position.
  • While performing the duties of this job, the employee is required to sit for most of his/her job duties. Visual requirements include reading off a computer screen as well as printed materials. A high degree of dexterity is required due to frequent use of a telephone console.

Operations | Receptionist

Boston, MA

Our Boston Office is seeking an experienced Receptionist to join our Operations Team. This position is responsible for all functions and overall support of reception desk and switchboard in the Boston Office.

Essential Duties and Responsibilities:

  • Receives and records information from internal and external callers using a multi-line telephone console.  Communicates/transfers to attorneys and staff as needed. Resolves issues and answers basic questions (directions, parking info) prior to transferring calls.
  • Meets and greets clients and visitors to the law office and ensures proper clearance and routing of parties.
  • Utilizes and maintains conference room reservation system to reserve conference rooms and visitor offices.  Reviews daily/weekly/monthly schedule to determine meeting needs.  Contacts meeting owners as necessary.  Ensures all meeting service requirements are set and ready as needed.
  • Holds daily meetings with Office Services and IT staff to review upcoming meeting schedules and video conference needs.
  • Runs daily and weekly reports for the department as needed.
  • Annually coordinates recurring meeting schedule and room reservations.
  • Maintains and monitors parking records of attorneys, staff and guests.
  • Maintains guest access through building security
  • Distributes daily e-mail of visitors in respective locations and posts on intranet.
  • Maintains neatness of lobby and reception area and reports any issues to supervisor.
  • Schedules and orders breakfasts, lunches and dinners daily, works with vendors and negotiates rates in accordance with firm budget.
  • Orders all conference room supplies in accordance with the budget.
  • Checks and reports or addresses any damage to conference rooms (broken chairs, paint dings).
  • Coordinates all technology needs for conference rooms as requested.
  • Plans Office Socials with Office Administrator or Office Services Manager approval.  Includes managing budget, room planning and crafting invitations.
  • Coordinates coverage of reception desk for lunch and evening hours.
  • Prepares check requests for breakfasts, lunches and dinners orders and tracks and monitors where each meal request is billed.
  • Assist with mailings, Word and Excel, and basic project overflow.
  • Provides courteous and efficient service to attorneys, staff and clients and observes confidentiality of client and firm matters.
  • Ability to perform all duties with minimal supervision.

Knowledge, Skills and Abilities:

  • HS Diploma or equivalent required.
  • Prior Receptionist experience required.
  • Ability to read and write at a level normally acquired through the completion of high school in order to process informational messages.
  • Ability to communicate clearly over the telephone as well as in person.
  • Outstanding interpersonal skills necessary in order to communicate by telephone and in person with visitors, attorneys and staff to provide information with ordinary courtesy and tact.
  • Ability to work in a fast-paced, high pressure environment.
  • Ability to handle telephone calls and visitors, lift small delivery packages, operate telephone equipment and record messages.
  • Work occasionally requires more than 40 hours per week to perform essential duties of the position.
  • While performing the duties of this job, the employee is required to sit for most of his/her job duties.  Visual requirements include reading off a computer screen as well as printed materials.  A high degree of dexterity is required due to frequent use of a telephone console.

Talent Management Coordinator

Boston, MA

Under the supervision and direction of the Chief Talent Officer, the Talent Management Coordinator (“TMC”) will provide administrative and operational support in furtherance of attorney and paralegal recruitment, onboarding, professional development, training, diversity, equity & inclusion and practice management initiatives. The TMC will work collaboratively in a team environment and will interface with all levels of attorneys, staff and outside vendors.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

“Essential functions” are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.

Recruiting

  • Assist in coordinating all aspects of lateral and entry-level hiring, including scheduling inoffice interviews, communicating with candidates about logistics, processing expenses/reimbursements for candidates and attorney participants, greeting/escorting candidates as necessary, soliciting comments from attorney interviewers and sending offer/rejection letters.
  • Assist in coordinating all aspects of the Summer Program, including scheduling orientation meetings, planning and executing social events, maintaining program calendar, collecting evaluations, scheduling mid-summer and final evaluation meetings, monitoring work projects and assignments, and sending offer/rejection letters.
  • Work closely with the Human Resources and other administrative departments to ensure that all new hire paperwork (e.g., background checks, conflict checks, etc.) is completed and submitted for all summer, fall and lateral candidates.
  • Coordinate all aspects of the orientation/onboarding process for new attorney and paralegal hires.
  • Maintain recruiting database (viRecruit), including entry of resume data, on-campus
    interview information, interview schedules, and reporting for all summer, entry-level and/or lateral candidates.

Professional Development & Training

  • Assist with the administration of attorney and paralegal evaluation processes.
  • Coordinate all logistics for in-house training programs, including scheduling, securing of meeting rooms, meeting room preparation and on-site coordination.
  • Responsible for the overall functioning and accuracy of evaluation databases (viEval and viRTF):
    • Produce appropriate reports
    • Manage and update all automated forms and templates
    • Provide technical support and resolves viEval and viRTF issues for the department
    • Provide training to other users as needed
  • Maintain CLE database (viLMS+CLE), records and reports to ensure the firm and its attorneys comply with CLE rules and regulations.
  • Generate CLE forms for external and internal CLE programs, including sign-in sheets, evaluations, remote attendance and other as needed.
  • Assist with promotion of CLE subscription services and in-house CLE programs.
  • Liaise with preferred providers, including Practising Law Institute (PLI) on attorney roster and program requests
  • Arrange for programs with third-party vendors (e.g., ABA, MCLE, and local bar associations).

Attorney Relations

  • Develop relationships with associates in order to serve as a resource for questions regarding their individual professional development
  • Assist with the development, implementation, and coordination of associate development initiatives and morale events, whether in-person or via WebEx/Zoom
  • Maintain records of mentor/mentee assignments.

General Administration

  • Answer phones, process expenses, open and distribute mail, copying, filing, scanning, and other administrative duties as requested.
  • Assist with the annual budget preparation and monthly monitoring of accounts, anticipates and resolves discrepancies, handles related payments, reimbursements, and issues.
  • Draft, edit, and upload content for the Legal Talent Management intranet page.
  • Handle additional related projects as assigned.

KEY COMPETENCIES:

Communication Skills: Must possess superior written and verbal communication skills, editing, research and proofreading capabilities. Ability and willingness to listen and influence.

Problem Solving: Strong problem analysis and problem solving skills. Occasionally exercises independent judgment and discretion.

Project Management: Must have the organizational skills, time management skills, flexibility and creativity to respond productively to a variety of requests and assignments under tight deadlines. Ability to manage competing priorities in a fast-paced, demanding environment.

Team Oriented: Work collaboratively and cooperatively with others in a team-oriented environment. Must also be able to work well independently.

Flexibility: Must have the flexibility to work additional hours and travel as needed.

EDUCATION/EXPERIENCE:

  • Bachelor’s Degree required.
  • 3+ years of working in a law firm environment, preferably in Legal Recruiting and/or Professional Development.
  • Experience with viGlobal and Micron products.
  • Advanced computer skills in Microsoft office products (Word, Excel and PowerPoint).
  • Advanced skills in working with document management systems and databases.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

Employee must be able to sit for long periods of time at a desk or table. There is the need to frequently walk to other offices located on other floors. May require the ability to frequently climb stairs. There will be a moderate amount of standing, stooping, kneeling, bending, lifting and reaching for some of his/her job duties.

Visual requirements include reading off a computer screen as well as printed materials. A high degree of dexterity is required due to frequent use of a telephone console.

Verbal and auditory requirements include the ability to communicate clearly over the telephone as well as in person.

There is a moderate level of grasping, lifting, pushing and/or pulling of objects of less than 25 lbs.

This Job Description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer.

Litigation | Legal Secretary

Providence, RI

Based in our Providence office, our Litigation practice group is seeking an experienced Legal Secretary to join their team. This position performs a variety of secretarial duties for our Litigation attorney(s) and paralegal(s).

Duties and Responsibilities:

Responsibilities include but are not limited to:

  • Maintaining positive contact with clients, attorneys and staff and handling client inquiries in an appropriate and responsive manner.
  • Produces for review correspondence, memoranda, and other legal documents in a timely manner and with a high degree of accuracy by utilizing the most effective software solution available.
  • Coordinates and handles the filing and retrieval of electronic information using the firm’s document management system.
  • Screens phone calls and record messages.
  • Reads, sorts and dates incoming mail; ensure that outgoing mail is handled in a timely and efficient manner.
  • Opens new files; requests conflict of interest checks; maintains all client and general files.  Conducts periodic review of older files for possible storage and prepares files to be closed.
  • Schedules meetings for attorney(s) and establishes/ maintains calendar and deadline reminder systems in Outlook.
  • Processes bills; proofs billing sheets; reviews and edits bills.
  • Records time into the firm’s accounting system accurately and in a timely manner.
  • Actively participate as part of a team of secretaries providing coverage and/or backup coverage for other attorneys.
  • Observes confidentiality of all client matters.

Knowledge, Skills and Abilities:

  • High School diploma or equivalent required.
  • Three to five years prior Legal Secretary experience required.
  • A minimum of two years’ experience working in Litigation required.
  • Proficiency in current versions of Windows and the Microsoft Office Suite of products required; experience with document management systems (iManage) and Elite billing system highly preferred.
  • Strong written and verbal communication and attention to detail required.
  • Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 60 wpm.
  • Ability to organize and prioritize numerous tasks and complete them under time constraints.
  • Ability to proofread and perform minor editing of typed material for grammatical, typographical, punctuation or spelling errors.
  • Must possess strong interpersonal skills in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and in order to provide information with courtesy and tact.
  • Work occasionally requires a high level of mental effort.
  • While performing the duties of this job, the employee is required to sit for most of his/her job duties with a moderate amount of standing, stooping, kneeling, bending, lifting and reaching.

Summer Associates & Law Students

Our Summer Associate Program at Hinckley Allen gives participants a realistic sense of the demands, challenges, and rewards of a position within our firm. Participants gain hands-on experience—through varied work assignments—in each of our primary practice areas. Both Associate- and Partner-level mentors guide the program. Additionally, there are plenty of opportunities to get to know our attorneys outside of the office through organized sporting events, dinners, community-focused projects, and more.

Work Assignments: Summer Associates receive diverse and challenging assignments, and work alongside Partners and more Senior Associates. For example, assignments can range from a simple litigation research memorandum to assisting a Partner at a complex real estate closing. We also provide the Summer Associates a chance to get involved with out-of-office experiences, including board meetings, depositions, arbitrations, client meetings, and judicial proceedings. Work is assigned to a Summer Associate based on, among other things, availability and practice areas of interest. Ultimately, the goal is to give each Summer Associate the opportunity to work in as many different areas of practice as possible throughout their summer. Moreover, each office has a designated assignment coordinator who coordinates projects for Summer Associates. In short, our goal is to provide Summer Associates with real work similar in complexity to what they would receive as a first or second year associate.

Practice Group Assignments: Summer Associates are not assigned to a specific department during the Summer Program. Summer Associates can express a preference to receive assignments from particular practice areas. Although we make every effort to accommodate their interests, we encourage Summer Associates to work on substantive projects from a variety of practice areas during the summer. Our goal is to offer intellectually stimulating projects that give Summer Associates an opportunity to demonstrate their writing, analytical, and advocacy skills, while working alongside Partners and Associates who are deeply invested in their success at the firm.

Training: Because of the small size of our summer class, and the firm’s lean approach to staffing, our Summer Associates truly learn by doing, including joining our attorneys for meetings, negotiations, closings, depositions and court appearances. In addition to a wide variety of assignments that provide invaluable “on-the-ground” training, our Summer Associates are provided with numerous educational opportunities throughout the Summer Program. Trainings are focused on such topics as legal writing, skills development, law firm economics, project management and tips for how to succeed as an Associate at Hinckley Allen.

Mentoring: Each Summer Associate is assigned three mentors, typically one Associate and two Partner co-mentors, from a range of practice areas, including the practice area where the Summer Associate has the strongest interest. The mentors assist the Summer Associates in any aspect of the Summer Associate program, as well as familiarize them with the firm’s policies, practices and procedures. In addition, the mentors may provide evaluations and feedback to the Summer Associates on their work product.

Social Events: The Summer Program is structured to give our Summer Associates a balance between work and social gatherings. A variety of social events are planned throughout the summer that provide summer associates with the opportunity to get to know our attorneys away from the office.

Diversity Scholarships

The firm is committed to diversity, equity and inclusion. In addition to our general application, Hinckley Allen offers scholarships to diverse second-year and first-year law students. Scholarship recipients become part of the salaried 10-week summer program. The scholarship for a second-year student is $10,000. The scholarship for a first-year student is $5,000.

  • Eligibility – Law student at an ABA-accredited U.S. law school, strong record of academics, leadership, and a demonstrated commitment to diversity.
  • Application– Resume, transcript, writing sample, and a personal statement that reflects life experiences and how you will contribute to the diversity of the firm and the legal profession generally. We accept diversity scholarship applications from second-year law students on a rolling basis during the summer associate recruiting season. First-year law students can apply no earlier than December 1st of their first semester, until mid-January. You can follow Hinckley Allen on LinkedIn and Twitter or check back to our website for the latest updates.
  • Selection Process – Applications will be reviewed and selected by a group of attorneys and management personnel.

First-year law students are invited to apply starting December 1, 2020. The deadline for applying is January 15, 2021.

Second-year law students are invited to apply starting December 1, 2020 through the rescheduled OCI recruitment season in January and February of 2021.

Click Below to Apply.

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Professional Development

Supporting Your Career at Hinckley Allen

Take your career as far as you like with the support of our professional development team. We dedicate significant time and resources to developing and supporting our attorneys with practical, hands-on experience, and mentorship.

Ongoing Communication is Key

Attorneys receive a formal evaluation at least once a year. Where appropriate, the firm may also conduct evaluations more frequently; the scope of the interim evaluations may vary depending on the circumstances. We also strongly encourage informal, real-time feedback at all times, in particular during and after individual assignments throughout the year.

Self-Evaluations

A vital component of the annual evaluation process is the self-evaluation. A self-evaluation serves as an important vehicle to highlight accomplishments, contributions, and outline professional goals for the upcoming year.

Training

The firm is committed to the professional development of its Associates. Accordingly, it offers a wide variety of formal training programs to supplement Associates’ on-the-job experiences. The firm is also qualified to provide continuing legal education (“CLE”) credit and hosts programs throughout the year. Many of the firm’s in-house CLE programs are open to clients. In addition, we offer training programs designed to strengthen our associates’ business acumen on topics such as budgeting, billing, profitability, and legal project management.

External training programs are encouraged as well. The firm maintains a membership with Practicing Law Institute (PLI), which is a leading CLE provider. PLI offers unlimited access to live programs, webinars, and audio briefings on a wide variety of topics. The library issues each associate login credentials to access the PLI website. Attorneys may also attend outside training or CLE programs, bar association activities, and professional conferences.

Mentoring

Mentoring is a fundamental part of your professional development at Hinckley Allen. We offer the resources you need to meet your professional goals and achieve success by providing every attorney a mentor or partner advisor. Our goal is to work with you to develop the knowledge, skills, and experience necessary to become a top-notch lawyer. We want to make sure all of our attorneys are integrated and well-oriented to our firm culture and work environment, and we do that by creating an atmosphere that attracts and retains the most talented lawyers. Our mentoring program focuses on training programs inside and outside the firm, hands-on learning, and individualized support and guidance. Whether it’s discussing your career goals or strengthening your working relationships, we are here to provide you the ongoing support critical to your success.

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Benefits & Compensation

Hinckley Allen is pleased to provide competitive compensation and benefits packages to our partners, employees, and their families. Designed to support you through the many stages of your life, the benefits program provides you with the resources and support that you need, when you need it.

  • Comprehensive group health, dental, and vision plans
  • Generous paid time-off policies, including parental leave
  • Employee and dependent group life insurance
  • Short- and long-term disability insurance
  • Retirement savings plans and college savings plans
  • Pre-tax plans for medical, dependent care, and transportation
  • Cancer, accident, and supplemental short-term disability insurance
  • Robust wellness programs and an employee assistance program
  • Access to financial advisors for retirement planning, Medicare/Medicaid, and Social Security
  • Tuition reimbursement program

“This is a place where people are respected, appreciated, and supported. Helping all our employees be the best they can be is at the heart of everything we do, from mentorship, to our strong work-life balance, and to the community and pro-bono work we support."

— David J. Rubin, Managing Partner

"My clients are multinational corporations who entrust me with bet-the-company transactions. As a firm, we are committed to matching their level of trust. I appreciate working with other top-tier colleagues and resources to support our client's business goals."

— Joseph A. Kuzneski, Corporate & Business Partner

" I've worked on Wall Street, been in-house counsel, and a general counsel. I joined Hinckley Allen because of the diverse client roster. I feel I can use my varied experience to provide a holistic view of businesses and the issues that really matter."

— Stephanie J. Baton, Corporate & Business Partner

We’re here to help

Please contact Todd M. Gleason to learn about partner opportunities and Megan A. McCormack for questions or general information about careers at Hinckley Allen.

 

Hinckley Allen is an equal opportunity employer and make employment decisions without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability or protected veteran status.