Professional Staff Where Your Contributions Truly Matter.

Hinckley Allen is seeking an experienced, Florida certified, trial paralegal with practical experience to join our team of attorneys representing construction clients in all facets of their businesses.  The ideal candidate will have at least five years of experience working in all phases of complex litigation – from case inception through resolution, and must have experience attending, and assisting with, trials. Experience with litigation support tools/applications such as Relativity, CaseMap, LiveNote, and Trial Director is preferred.   Degree or paralegal certificate is required.

Primary responsibilities will include:

• Coordinating assembly of exhibits and appendices for court papers, witness sets, depositions, arbitrations and trials;
• Setting up and managing war rooms for trials and/or arbitrations;
• Preparing for and attending depositions, hearing, trials and arbitrations;
• Drafting routine correspondence, memoranda, subpoenas, summons and other legal documents for attorneys as requested;
• Conducting factual or legal research; examining public records; monitoring legislative and administrative proceedings as assigned; locating witnesses; tracing documents and other physical evidence;
• Communicating, interacting and coordinating with all members of the team, including partners, associates, Litigation Support, IT, administrative assistants and office services; and
• Maintaining knowledge of all applicable procedural and court rules, proper docketing procedure, e-filing process and procedure, and e-discovery rules and process.

The position offers an excellent opportunity to assume significant responsibility and hands-on experience in a collaborative, sophisticated and team-oriented work environment.  Candidates must have excellent oral and written communication, computer (including Microsoft Word and Excel), and problem-solving, multitasking, and organizational skills. Must also be highly motivated and have the ability to work both independently and as part of a larger team.  Availability for overtime and flexibility for travel are required.

Hinckley Allen is seeking a paralegal with at least three (3) years of experience to join a dynamic and sophisticated Corporate & Business Group in Boston or Providence. The ideal candidate must have experience with, and understanding of, paralegal responsibilities in various corporate and financial transactions, including, but not limited to:

• drafting ancillary transaction documents, including resolutions, certificates, entity formation, state filings and other governance documents;
• coordinating diligence activities (e.g., assist with organization of documents and records, establishing and maintaining virtual data sites for transactions, preparing closing documents and coordinating items for closing and post-closing requirements);
• preparing and maintaining timetables and checklists for transactions;
• preparing and filing annual reports and other periodic compliance filings with federal, state, and local agencies;
• organizing and maintaining the corporate minute books and stock ledgers
• conducting online UCC corporate and court records searches;
• preparing and filing UCC financing statements;
• assisting with business licensing issues (federal and state); and
• assisting with all aspects related to final closing of transactions.

The position offers an excellent opportunity to quickly assume significant responsibility and hands-on experience in a fast-paced, team-oriented work environment. Candidates should possess strong verbal and written communication skills, excellent organizational skills, ability to manage multiple projects at once, keen attention to detail and proficiency in the MS Office Suite. A Bachelor’s degree and paralegal certificate or appropriate job-related experience is preferred.

Salary Range: $90,000 – $120,000. The specific compensation for this role will be determined based on education, experience, location, and skill set of the individual selected for this position.

Hinckley Allen is seeking a Legal Administrative Assistant to join our Litigation team in our Boston, MA office. This role will be responsible for performing a variety of secretarial duties for attorneys and paralegals according to established policies and procedures.  This role will also be expected to maintain positive contact with clients, attorneys and staff.  Applicants for this role must be highly knowledgeable and skilled with litigation processes, deadlines and procedures, and court rules.

Essential Duties and Responsibilities:

• Produce for review correspondence, memoranda, and other legal documents in a timely manner and with a high degree of accuracy by utilizing the most effective software solution available.
• Proofread documents to ensure accuracy.
• Coordinate and handle the filing and retrieval of electronic information using the firm’s document management system.
• Screen telephone calls and record messages.
• Read, sort and date incoming mail; ensure that outgoing mail is handled in a timely and efficient process.
• Establish and maintain calendar and deadline reminder systems utilizing Outlook.
• Prepare and send e-filings.
• Open new files; request conflict of interest checks; maintain all client and general files.  Conduct periodic review of older files for possible storage.  Prepare files to be closed.
• Handle client inquiries in an appropriate and responsive manner.
• Schedule meetings for attorney(s).
• Process bills; proof billing sheets; review and edit bills.
• Record time into the firm’s accounting system accurately and in a timely manner.
• Actively participate as part of a team of legal administrative assistants providing coverage and/or backup coverage for other attorneys.
• Observes confidentiality in all client matters.

Knowledge, Skills and Abilities Required:

• Proficiency in current versions of Windows and the Microsoft Office Suite of products required; experience with document management systems (iManage) and Elite billing system highly preferred.
• Approximately three to five years of legal assistant experience in Litigation required.
• Bachelor’s degree or equivalent required.
• Must be highly knowledgeable and skilled with litigation processes, deadlines and procedures and court rules.
• Strong written and verbal communication and attention to detail required.
• Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 60 wpm.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to proofread and perform minor editing of typed material for grammatical, typographical, punctuation or spelling errors.
• Must possess strong interpersonal skills in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and in order to provide information with courtesy and tact.
• Work occasionally requires a high level of mental effort.

Salary Range: $78,000 – $90,000. The specific compensation for this role will be determined based on education, experience, location and skill set of the individual selected for the position.

This Job Description is intended to describe the general content of and requirements for the performance of this position. The omission of specific statements of duties does not exclude them for the position if the work is similar, related or a reasonable requirement of the position.  Additional duties may be assigned and requirements may vary from time to time.

This Job Description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer.

Hinckley Allen is an equal opportunity employer and makes employment decisions without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability or protected veteran status.

Hinckley Allen offers a comprehensive benefits package designed to support employees’ health, financial well-being, and work-life balance. Benefits offered with this position include medical, dental, and vision insurance; life and disability coverage; a 401(k)-retirement savings plan; paid time off, parental leave, and holidays; flexible spending accounts; and wellness and employee assistance programs. Employees will be eligible for benefits if they regularly work 20 or more hours per week. Additional eligibility and benefit terms are governed by the Firm’s plans and policies.

Hinckley Allen is seeking a Legal Administrative Assistant to join our Real Estate team in our Providence, RI office. This position will perform a variety of administrative duties for attorneys and paralegals within the Real Estate department, and will be expected to maintain positive contact with clients, attorneys, and staff members.

Essential Duties and Responsibilities:

• Produces for review correspondence, memoranda, and other legal documents in a timely manner and with a high degree of accuracy by utilizing the most effective software solution available.
• Proofreads documents to ensure accuracy.
• Coordinates and handles the filing and retrieval of electronic information using the firm’s document management system.
• Screens phone calls, record messages and handles client inquiries in an appropriate and responsive manner.
• Reads, sorts and dates incoming mail; ensure that outgoing mail is handled in a timely and efficient process.
• Opens new files; requests conflict of interest checks; maintains all client and general files. Conducts periodic review of older files for possible storage. Prepares files to be closed.
• Schedules meetings for attorney(s) and establishes/maintains calendar and deadline reminder systems in Outlook.
• Processes bills; proofs billing sheets; reviews and edits bills.
• Records time into the firm’s accounting system accurately and in a timely manner.
• Actively participates as part of a team of legal administrative assistants providing coverage and/or backup coverage for other attorneys.
• Observes confidentiality of all client matters.

Knowledge, Skills and Abilities Required:

• High School diploma or equivalent required.
• Three to five years prior Legal Administrative Assistant experience required.
• Must be highly knowledgeable and skilled with real estate processes, deadlines and procedures, and court rules.
• Proficiency in current versions of Windows and the Microsoft Office Suite of products required; iManage document management system and Elite billing system.
• Strong written and verbal communication and attention to detail required.
• Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 60 wpm.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to proofread and perform editing of typed material for grammatical, typographical, punctuation or spelling errors.
• Must possess strong interpersonal skills in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and in order to provide information with courtesy and tact.

Salary Range: $70,000-$85,000. The specific compensation for this role will be determined based on education, experience, location and skill set of the individual selected for the position.

This Job Description is intended to describe the general content of and requirements for the performance of this position. The omission of specific statements of duties does not exclude them for the position if the work is similar, related or a reasonable requirement of the position. Additional duties may be assigned and requirements may vary from time to time.

This Job Description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer. Hinckley Allen is an equal opportunity employer and makes employment decisions without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability or protected veteran status.

Hinckley Allen offers a comprehensive benefits package designed to support employees’ health, financial well-being, and work-life balance. Benefits offered with this position include medical, dental, and vision insurance; life and disability coverage; a 401(k)-retirement savings plan; paid time off, parental leave, and holidays; flexible spending accounts; and wellness and employee assistance programs. Employees will be eligible for benefits if they regularly work 20 or more hours per week. Additional eligibility and benefit terms are governed by the Firm’s plans and policies.

Hinckley Allen is seeking a Practice Assistant to join our Operations team in our Manchester, NH office. The Practice Assistant is responsible for the support of staff and attorneys within an assigned Practice Group or Office. The Practice Assistant contributes to the success of the Firm by performing tasks accurately and in an efficient manner.

Essential Duties and Responsibilities:

• Performs critical support functions for legal practitioners working in a wide variety of practice specialties.
• Assists in the preparation of client documents, including formatting and proofreading documents.
• Assists in opening new client files, manages the retention of client files and maintains the warehouse system for the office.
• Conducts legal research for attorneys as needed.
• Updates and maintains databases such as mailing lists, contact lists and client information for the office.
• Performs a wide variety of general administrative and clerical office duties for the office, including but not limited to making photocopies, scanning documents, faxing documents, etc.
• Assists in providing back-up coverage for other team members, including Reception.
• Observes confidentiality in all client and firm matters.

Knowledge, Skills and Abilities Required:

• Associate’s degree required or equivalent years of experience.
• Minimum of one to two years of administrative assistant experience or other relevant work experience required.
• Proficiency in current versions of Windows and the Microsoft Office Suite of products required; experience with document management systems (iManage) highly preferred.
• Strong written and verbal communication and attention to detail.
• Ability to proofread and perform minor editing of typed material for grammatical, typographical, punctuation or spelling errors.
• Interpersonal skills are necessary in order to communicate and follow the instruction effectively from a diverse group of clients, attorneys and staff.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to operate, maintain and stock supplies for office equipment including photocopy machines.
• Occasionally requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.
• Ability to retrieve and distribute files, mail, written documents and office supplies weighing up to 50 pounds; and the ability to retrieve and replace objects from shelves of up to 8 feet high.
• Work may require irregular hours, and occasionally require more than 40 hours per week to perform the essential duties of the position. Must be reliable and flexible.
• Other duties as assigned.

Salary Range: $52,000 – $56,000. The specific compensation for this role will be determined based on education, experience, location and skill set of the individual selected for the position.

This Job Description is intended to describe the general content of and requirements for the performance of this position. The omission of specific statements of duties does not exclude them for the position if the work is similar, related or a reasonable requirement of the position.  Additional duties may be assigned and requirements may vary from time to time.

This Job Description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer.

Hinckley Allen is an equal opportunity employer and makes employment decisions without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability or protected veteran status.

Hinckley Allen offers a comprehensive benefits package designed to support employees’ health, financial well-being, and work-life balance. Benefits offered with this position include medical, dental, and vision insurance; life and disability coverage; a 401(k)-retirement savings plan; paid time off, parental leave, and holidays; flexible spending accounts; and wellness and employee assistance programs. Employees will be eligible for benefits if they regularly work 20 or more hours per week. Additional eligibility and benefit terms are governed by the Firm’s plans and policies.