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Hinckley Allen is seeking a Legal Administrative Assistant to join our Construction Practice Group in our Hartford, CT office. The Legal Administrative Assistant role performs a variety of secretarial duties for attorney(s) and paralegal(s) to whom they are assigned according to established policies and procedures.  This role will be responsible for maintaining positive contact with clients, attorneys and staff.

Essential Duties and Responsibilities:

• Produce for review correspondence, memoranda, and other legal documents in a timely manner and with a high degree of accuracy by utilizing the most effective software solution available.
• Proofread documents to ensure accuracy.
• Coordinate and handle the filing and retrieval of electronic information using the firm’s document management system.
• Screen telephone calls and record messages.
• Read, sort and date incoming mail; ensure that outgoing mail is handled in a timely and efficient process.
• Establish and maintain calendar and deadline reminder systems utilizing Outlook.
• Prepare and send e-filings.
• Open new files; request conflict of interest checks; maintain all client and general files.  Conduct periodic review of older files for possible storage.  Prepare files to be closed.
• Handle client inquiries in an appropriate and responsive manner.
• Schedule meetings for attorney(s).
• Process bills; proof billing sheets; review and edit bills.
• Record time into the firm’s accounting system accurately and in a timely manner.
• Actively participate as part of a team of legal administrative assistants providing coverage and/or backup coverage for other attorneys.

Knowledge, Skills and Abilities:

• Proficiency in current versions of Windows and the Microsoft Office Suite of products required; experience with document management systems (iManage) and Elite billing system highly preferred.
• Approximately three to five years of legal assistant experience in Construction Litigation required.
• Must be highly knowledgeable and skilled with construction litigation processes, deadlines and procedures and court rules.
• Strong written and verbal communication and attention to detail required.
• Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 60 wpm.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to proofread and perform minor editing of typed material for grammatical, typographical, punctuation or spelling errors.
• Must possess strong interpersonal skills in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and in order to provide information with courtesy and tact.
• Work occasionally requires a high level of mental effort.

Salary Range: $75,000 – $85,000. The specific compensation for this role will be determined based on education, experience, location and skill set of the individual selected for the position.

Hinckley Allen is seeking a Human Resources Generalist to join our Hartford, CT office. The HR Generalist role will support day-to-day HR operations and manage designated tasks or projects within the HR department including talent acquisition efforts, employee onboarding and offboarding, benefits administration, HRIS management, and more.

Duties and Responsibilities:

• Assist with the talent acquisition process for non-legal personnel, i.e. job postings, resume review, phone screenings, scheduling, drafting offer letters, running background and reference checks, etc.
• Administer and oversee the onboarding process, including creating orientation agendas and other materials, conducting new hire orientation meetings, I-9 processing and entry of new employees into HRIS etc.
• Work closely with the Benefits Administrator to support the day-to-day administration of employee benefits programs, including enrollments, qualifying life events, terminations, and annual open enrollment; answers employee inquiries and coordinates with benefit providers to ensure accurate and timely administration.
• Supports and maintains the Human Resources Information System (HRIS), ensuring the accuracy and integrity of all employee data and personnel transactions (e.g., hires, terminations, leaves of absence), conducting regular audits, generating and analyzing reports for management, identifying workforce trends, and understanding the impact of HRIS changes on payroll processing. Ensure compliance with all applicable federal and state laws by staying informed about any compliance changes and developments.
• Seeks educational opportunities to maintain and improve knowledge of trends, best practices, regulatory changes and new technologies in human resources.
• Works in conjunction with HR Assistant to ensure personnel files are maintained properly.
• Responsible for updating and maintaining the Human Resources webpage on the Firm’s intranet site. This includes adding announcements, events and making sure policies are kept up to date.
• Responsible for keeping track of annual compliance filings (EEO-1 reporting, etc.).
• Assists Human Resources Manager and Director with annual performance review process.
• Serves as a liaison between firm members/staff and human resources and refers complex issues and concerns to HR Manager and Director for resolution.
• Supports the HR team to implement process improvements and operational efficiencies, develop and maintain procedures and documentation, and with projects.
• Additional duties as assigned.

Required Skills/Abilities:

• Bachelor’s degree in Human Resources, Business or a related field and approximately 3+ years of relevant work experience, preferably in the law firm or professional services industry.
• Excellent verbal and written communication skills.
• Ability to organize and prioritize numerous tasks and complete them under time constraints while maintaining quality work product.
• Strong analytical and problem-solving skills.
• Strong attention to detail.
• Ability to act with integrity, professionalism and confidentiality.
• Ability to work as a part of a team but also independently.
• Proficient with Microsoft Suite – PowerPoint, Word & Excel. Experience with pulling and working with various reports in Excel.
• Excellent computer and data entry skills.
• Proficiency with or the ability to quickly learn the organization’s payroll and HRIS systems. Knowledge of UKG a plus. Must have strong technology skills and be able to pick up various systems quickly.
• Work may require more than 40 hours per week to perform the essential duties of the position.

Salary Range: 75,000-90,000. The specific compensation for this role will be determined based on location, education, experience, and skill set of the individual selected for the position.

Hinckley Allen is seeking an experienced, Florida certified, trial paralegal with practical experience to join our team of attorneys representing construction clients in all facets of their businesses.  The ideal candidate will have at least five years of experience working in all phases of complex litigation – from case inception through resolution, and must have experience attending, and assisting with, trials. Experience with litigation support tools/applications such as Relativity, CaseMap, LiveNote, and Trial Director is preferred.   Degree or paralegal certificate is required.

Primary responsibilities will include:

• Coordinating assembly of exhibits and appendices for court papers, witness sets, depositions, arbitrations and trials;
• Setting up and managing war rooms for trials and/or arbitrations;
• Preparing for and attending depositions, hearing, trials and arbitrations;
• Drafting routine correspondence, memoranda, subpoenas, summons and other legal documents for attorneys as requested;
• Conducting factual or legal research; examining public records; monitoring legislative and administrative proceedings as assigned; locating witnesses; tracing documents and other physical evidence;
• Communicating, interacting and coordinating with all members of the team, including partners, associates, Litigation Support, IT, administrative assistants and office services; and
• Maintaining knowledge of all applicable procedural and court rules, proper docketing procedure, e-filing process and procedure, and e-discovery rules and process.

The position offers an excellent opportunity to assume significant responsibility and hands-on experience in a collaborative, sophisticated and team-oriented work environment.  Candidates must have excellent oral and written communication, computer (including Microsoft Word and Excel), and problem-solving, multitasking, and organizational skills. Must also be highly motivated and have the ability to work both independently and as part of a larger team.  Availability for overtime and flexibility for travel are required.

Hinckley Allen is seeking a Senior Manager of Tax & Partner Compensation to join our team. The Senior Manager of Tax & Partner Compensation is responsible for the Firm’s tax operations to ensure the accurate and timely delivery of tax services to the Firm and its partners.

Essential Duties and Responsibilities:

• Reviews various local, state and federal tax returns prepared by the Firm’s accountants, including partnership returns and K-1s.
• Reviews tax implication calculations and develops strategies for minimizing liability.
• Stays current on federal, state, and local tax legislation to ensure compliance.
• Tracks and maintains records on the status of all tax returns to ensure timely filings and compliance with domestic tax laws.
• Examines, analyzes, and interprets accounting and financial records to prepare reports and provide recommendations.
• Monitors internal and external deadlines related to tax elections.
• Responds to partners’ questions and provides tax advice as requested.
• Works closely with the payroll team to ensure partner compensation is processed timely and accurately.
• Manages Equity Partner compensation process and models. This includes all potential lateral or growth prospects.
• Manages Income Partner Compensation process. Responsible for meeting with new hires to discuss their compensation and explain how they are paid on a W-2 basis.
• Ability to comfortably handle big data sets to provide summaries, manage change and/or affect decisions.
• Manage and execute special projects, performing complex analyses, summarizing conclusions, and making recommendations for process improvement.

Knowledge, Skills and Abilities Required:

• Bachelor’s Degree in Tax, Accounting, Finance or related field. CPA a plus.
• 6-8 years of relevant experience in a fast-paced financial services or professional services firm. Law firm experience is highly desired.
• Excellent analytical skills. Highly detail oriented and organized.
• Strong computer skills and advanced knowledge of Excel. Must be able to handle large datasets, perform advanced calculations, and use tools like PivotTables.
• Ability to manage and drive multiple processes and deliverables at once in a dynamic environment.
• Excellent verbal and written communication skills. Strong presence and ability to interact with all levels of management and partners. Deep expertise in distilling financial concepts into easy-to-understand messages.
• Must have a strong understanding of partnership, payroll and personal income taxes.
• Previous experience working in an organization with a multi-state payroll and various state & federal tax implications.
• Experience using various payroll systems (UKG, ADP Workforce Now, Paylocity, Paycor etc.).
• Ability to act with integrity, professionalism and confidentiality.
• Work may require more than 40 hours per week work to perform the essential duties of the position.

Salary Range: $150,000 – $160,000. The specific compensation for this role will be determined based on education, experience, location and skill set of the individual selected for the position.

Hinckley Allen is seeking a Communications Specialist to join our Boston, MA, Hartford, CT or Providence, RI offices. This role offers the opportunity to contribute to a wide range of projects, including presentations, digital content, and multimedia materials, to support and reinforce organizational objectives.

Essential Duties and Responsibilities:

• Create, design and format high-end presentations and graphics, such as invites, flyers, signage, charts, logos, icons, and agendas, as well as sourcing appropriate premium imagery as necessary.
• Create, design and format digital content such as email templates, social media graphics, and web visuals.
• Format and edit print collateral including brochures, newsletters and ads.
• Support firm events through the creation of on-site and digital materials.
• Assist with website and intranet content updates, with an understanding of layout and user experience.
• Assist in the development of visually compelling pitch materials, with a strong focus on presentation design and layout.
• Support basic video and multimedia projects (e.g., editing, formatting, and visual enhancements).
• Ensure brand consistency across all materials by applying firm guidelines and templates.

Knowledge, Skills and Abilities Required:

• Excellent understanding of brand and design principles.
• Knowledge of color, composition, typography, digital design and production management.
• Excellent organizational skills, being able to take initiative, work independently, multi-task, and prioritize projects and develop creative solutions in a fast-paced, high-volume environment
• Ability to work accurately and efficiently, with a keen eye for detail to ensure work is error-free and of the highest quality under tight deadlines.
• Ability to manage multiple projects and meet deadlines.
• Sound judgment and extreme discretion with respect to confidential and sensitive information.
• Work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours.

Education and Experience Required:

• Bachelor’s degree in Graphic Design, Communications, Marketing, Digital Media, or a related field
• 2–4 years of relevant work experience, preferably in a law firm, professional services, or agency environment.
• Strong portfolio demonstrating clean, modern design, including presentation (Canva, PowerPoint) and digital work Proficiency in Adobe Creative Suite (InDesign, Photoshop, Illustrator) and Microsoft Office (particularly PowerPoint).
• Familiarity with email marketing platforms, and basic video editing tools (e.g., Premiere Pro, After Effects, or similar).
• Understanding of digital design best practices, including layout, typography, and visual hierarchy.

Salary Range: $68,000 – $77,000. The specific compensation for this role will be determined based on education, experience, location and skill set of the individual selected for the position.

Hinckley Allen is seeking a paralegal with at least three (3) years of experience to join a dynamic and sophisticated Corporate & Business Group in Boston or Providence. The ideal candidate must have experience with, and understanding of, paralegal responsibilities in various corporate and financial transactions, including, but not limited to:

• drafting ancillary transaction documents, including resolutions, certificates, entity formation, state filings and other governance documents;
• coordinating diligence activities (e.g., assist with organization of documents and records, establishing and maintaining virtual data sites for transactions, preparing closing documents and coordinating items for closing and post-closing requirements);
• preparing and maintaining timetables and checklists for transactions;
• preparing and filing annual reports and other periodic compliance filings with federal, state, and local agencies;
• organizing and maintaining the corporate minute books and stock ledgers
• conducting online UCC corporate and court records searches;
• preparing and filing UCC financing statements;
• assisting with business licensing issues (federal and state); and
• assisting with all aspects related to final closing of transactions.

The position offers an excellent opportunity to quickly assume significant responsibility and hands-on experience in a fast-paced, team-oriented work environment. Candidates should possess strong verbal and written communication skills, excellent organizational skills, ability to manage multiple projects at once, keen attention to detail and proficiency in the MS Office Suite. A Bachelor’s degree and paralegal certificate or appropriate job-related experience is preferred.

Salary Range: $90,000 – $120,000. The specific compensation for this role will be determined based on education, experience, location, and skill set of the individual selected for this position.

Hinckley Allen is seeking a Trusts & Estates paralegal for our Providence office. The ideal candidate will have a minimum of three (3) years of experience in handling of all aspects of the estate and trust administration process. Fiduciary administration and/or accounting experience desirable. Primary responsibilities will include:

• Preparation of probate pleadings (petitions, inventories, accountings, final reports, etc.);
• Preparation of documents relating to the identification, collection, and valuation of assets;
• Fiduciary accounting; and
• Preparation of estate and gift tax returns.

There will be substantial client contact as well as interaction with the department’s attorneys. The position offers an excellent opportunity to assume significant responsibility and hands-on experience in a collaborative, sophisticated and team-oriented work environment. Candidates must have excellent oral and written communication, computer (including Microsoft Word and Excel), problem solving, multitasking, and organizational skills. Must also be highly motivated and have the ability to work both independently and as part of a larger team. Flexible work arrangements are available for this position.

Salary Range: $80,000- $115,000. The specific compensation for this role will be determined based on education, experience, and skill set of the individual selected for the position.